Office Automation Assistant (OAA)


Vacancy ID: 917541   Announcement Number: 13-IS-917541   USAJOBS Control Number: 346692000

Social Security Number

Vacancy Identification Number

The Vacancy Identification Number is:  917541.
1. Title of Job

Office Automation Assistant
2. Biographic Data

3. E-Mail Address

4. Work Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

5. Employment Availability

Are you willing to accept seasonal employment?  A seasonal appointment involves a work schedule that includes period in non-pay/non-duty status, generally during holiday, spring, and summer recess periods?
Are you willing to accept part time employment with a work schedule of 16 or fewer hours per week?
Are you willing to accept part time employment with a work schedule of 17 to 24 hours per week?
Are you willing to accept part time employment with a work schedule of 25 or more hours per week?
6. Citizenship

Please note: Applicants must be U.S. Citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA).  An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component, or a family member of either the aforementioned or who has obtained a work permit for any duration.  Ordinarily Resident restrictions apply and vary depending on host nation.

In addition, applicants who hold dual-citizenship may not be appointed to a position in the country in which they hold dual-citizenship.  Your citizenship eligibility will be verified prior to appointment.

Are you a United States citizen?


7. Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

8. Other Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

9. Languages

If you are applying by the OPM Form 1203-FX, leave this section blank.

10. Lowest Grade

04
05

11. Miscellaneous Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

12. Special Knowledge

If you are applying by the OPM Form 1203-FX, leave this section blank.

13. Test Location

If you are applying by the OPM Form 1203-FX, leave this section blank.

14. Veteran Preference Claim

15. Dates of Active Duty - Military Service

16. Availability Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

17. Service Computation Date

If you are applying by the OPM Form 1203-FX, leave this section blank.

18. Other Date Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

19. Job Preference

Please select at least one school from the list below in which you would be willing to take employment.  Maps showing the geographical locations of the various schools throughout DoDDS-Europe can be found at: http://www.eu.dodea.edu/mpas.htm

Applicants who are applying under military spouse preference (MSP) may only be considered for MSP at the location in which their sponsor is stationed.

In addition, applicants who hold dual-citizenship may not be appointed to a position in the country in which they hold dual-citizenship.  Your citizenship eligibility will be verified prior to appointment. 


1 AFNORTH Elementary/High School in Brunssum, The Netherlands
2 Alconbury Elementary School in Cambridgshire, UK
3 Alconbury Middle/High School in Cambridgeshire, UK
4 Brussels Elementary/High School in Sterrebeek, Belgium
5 Croughton Elementary School in Northants, UK
6 Feltwell Elementary School in Norfolk, UK
7 Geilenkirchen Elementary School in Geilenkirchen, Germany
8 Lakenheath Elementary School in Suffolk, UK
9 Lakenheath Middle School in Suffolk, UK
10 Lakenheath High School in Suffolk, UK
11 Liberty Intermediate School in Suffolk, UK
12 Menwith Hill Elementary/High School in North Yorkshire, UK
13 SHAPE Elementary School in Mons, Belgium
14 SHAPE Middle/High School in Mons, Belgium
15 District Office in Norfolk, UK
16 Kleine Brogel Elementary School in Meeuwen, Belgium

20. Occupational Specialties

001 OFFICE AUTOMATION ASSISTANT

21. Geographic Availability

BE0000000 Belgium
BE2000000 Brussels
BE3600000 Kleine-Brogel
BE5650000 SHAPE
NL0000000 Netherlands
NL1200000 Brunssum
UK0000000 United Kingdom
UK0250000 Alconbury
UK3400000 Croughton
UK4060000 Feltwell
UK4800000 Lakenheath
UK6280000 Menwith Hill

22. Transition Assistance Plan

If you are applying by the OPM Form 1203-FX, leave this section blank.

23. Job Related Experience

If you are applying by the OPM Form 1203-FX, leave this section blank.

24. Personal Background Information

If you are applying by the OPM Form 1203-FX, leave this section blank.

25. Occupational/Assessment Questions:

The following section is used to determine your eligibility for appointment in the Federal Government or Status for referral consideration. Please respond yes or no to the following questions (mark yes to all eligibilities that apply to you).

NOTE: You must submit the required documentation to verify your eligibility as indicated below. Failure to provide the required documents will render you not eligible for consideration. See instructions under the "How to Apply" tab for submitting documentation. FAILURE TO RESPOND TO THESE QUESTIONS WILL RESULT IN AN INELIGIBLE RATING.

A- Yes
B- No

1. Current DoDEA Employee: other than a Substitute Teacher; or an employee with a not to exceed (NTE) date less than one year. 

NOTE: If you indicate "yes" for this question, you MUST submit a copy of your most recent SF-50. Block 24 of your SF-50 should have a, 1, 2 or 3.  If it is Tenure "0" then you are not eligible as a current DoDEA employee. 

2. Transfer: I am currently a federal civilian employee on a permanent appointment; or a current family member on an excepted service Schedule A Family Member appointment that is greater than 1 year. (Current DoDEA employees refer to #1.)

NOTE: If you indicate "yes" for this question, you MUST submit a copy of your most recent SF-50 or equivalent personnel action AND you must submit a copy that reflects your highest grade held.

3. Reinstatement: I was formerly employed as a federal civilian on a permanent competitive appointment, but I am not a current permanent federal employee.

NOTE: If you indicate "yes" for this question, you MUST submit a copy of your most recent competitive career/career conditional separation SF-50 AND you must submit a copy of your SF-50 that reflects your highest grade held on a permanent basis.

EXTRA INFORMATION: If you have held a Career/Career Conditional appointment there is no limit on reinstatement eligibility for veteran's preference eligibles, or if you acquired your Career tenure by completing three (3) years of substantially continuous credible service.  If you did not acquire permanent Career tenure, you may be reinstated within three (3) years of the date of your separation.  

4. Non-Appropriated Fund (NAF or AAFES): I am currently serving on a NAF Interchange or Army Air Force Exchange Services (AAFES) position without time limitation, or I have been involuntarily separated from such an appointment without personal cause within the preceding year; AND, I HAVE BEEN SERVING, OR HAVE SERVED, IN SUCH A POSITION CONTINUOUSLY FOR AT LEAST 52 WEEKS.  

NOTE: If you indicate "yes" for this question, you MUST submit a copy of your most recent personnel action form and a prior personnel action form which will reflect at least one year of continuous service as a NAF/AAFES employee along with your application/resume package. 

5. Veterans Employment Opportunity Act (VEOA): I am a veteran who served substantially three (3) or more years of continuous active duty in the military, OR, I am a preference eligible; AND my discharge was performed under honorable conditions.

NOTE: If you indicate "yes" for this question, you must submit copies of your DD 214 and proof of any preference eligibility along with your application/resume package.

6. 30% Disabled Veteran: I am a disabled veteran rated by the Department of Veterans Affairs (VA) as having a compensable service-connected disability of 30 percent or more; or a disabled veteran who retired from active military service with a disability rating of 30 percent or more; AND must have been separated under honorable conditions (i.e., you must have received either an honorable or general discharge).

NOTE: If you respond "yes" to this statement, you must submit a copy of your DD 214 documenting final military discharge, release or retirement (your DD 214 must reflect the dates of service, character of discharge, and time lost, if any); an SF-15 Application for 10 Point Veteran Preference (can be found at http://www.opm.gov/Forms/pdf_fill/SF15.pdf) plus the proof required for that form, and an official statement from the Department of Veterans Affairs (VA), or from a branch of the Armed Forces, certifying that you have a service-connected disability of 30% or more along with your application/resume package.

7. Veterans Recruitment Appointment (VRA): I am a disabled veteran; or a veteran who served on active duty in the Armed Forces during a war declared by Congress, or in a campaign or expedition for which a campaign badge has been authorized; or a veteran who, while serving on active duty in the Armed Forces, participated in a military operation for which the Armed Forces Service Medal was awarded; or I have separated from active duty within the past three (3) years; AND must have been separated under honorable conditions (i.e., you must have received either an honorable or general discharge). 

NOTE: If you indicate "yes" for this question, you must submit copies of your DD 214 and proof of any preference eligibility along with your application/resume package.  Veterans claiming eligibility on the basis of service in a campaign or expedition for which a medal was awarded must be in receipt of the campaign badge or medal.

8. Military Spouse Preference for Overseas Employment (MSP): I am the spouse of an active duty military member (sponsor) of the US Armed Forces who accompanied my military sponsor on a permanent change of station (PCS) move.  MSP will apply if the spouse is among the best qualified and may be used no more than one time per permanent relocation of sponsor.  Once the spouse accepts or declines a continuing Federal position at the new duty station, the preference eligibility is suspended for that location.    

NOTE: If you indicate "yes" for this question, you must submit a copy of PCS Orders listing dependent on the PCS orders. 

9. Family Member Preference for Overseas Employment (FMP): I am the spouse; or unmarried child that is not more than 23 years of age, residing with a member (sponsor) of the US Armed Forces or a US citizen civilian employee (sponsor) of a US Government Agency including NAF activities whose duty station is in a foreign area. Child FMP includes stepchildren, adopted children, and foster children.

NOTE: If you indicate "yes" for this question, you must submit a copy of PCS Orders, or command sponsorship letter and marriage certificate if dependent is not listed on orders, along with your application/resume package.

10. Leave Without Pay (LWOP): I am a current Federal service employee who accompanied my civilian/military sponsor on a permanent change of station (PCS) move AND am currently on Leave Without Pay.

NOTE: If you indicate "yes" for this question, you must submit a copy of PCS Orders or command sponsorship letter along with your SF-50 indicating your LWOP status and remaining application/resume package.

11. Interagency Career Transition Assistance Plan (ICTAP):  I am a current or former federal employee displaced from a position in a Non-DoD federal agency (e.g., IRS, VA, Department of Labor, etc.) in the same local commuting area of the vacancy. I have a current (or last) performance rating of record of at least fully successful or the equivalent. Applicants eligible under ICTAP are provided priority selection for vacancies within the local commuting area for which they apply and are well qualified.

NOTE: If you indicate "yes" for this statement, you must submit copies of the appropriate documentation, such as a reduction in force (RIF) separation notice, SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a directed reassignment or transfer of function to another commuting area. You must also submit documentation to reflect your current (or last) performance rating of record.

12. People With Disabilities: I have a physical or mental impairment that substantially limits one or more major life activities and have been certified by a state rehabilitation agency that I am eligible for consideration under a Schedule A appointment.

NOTE: You must submit documentation showing Schedule A eligibility.

13. From the options below, select the one that best describes your situation for living in the local commuting area of this position.  Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community.

A. Yes, I do live in the commuting area of this position; or No, I do not live in the coummuting area, however, I am VEOA eligible and not bound by geographical restriction.
B. No, I do not live in the commuting area of this position.

14.

From the options below, select the one that best describes the status submitting the required documents to verify your eligibility to be referred for this position.  These documents are requested in the vacancy announcement and are required to be submitted in order to be referred to selecting official.  NOTE:  You will only submit documents related to your employment eligibility. 

NOTE: In the Second Assessment Questionnaire Section 1, IF you selected any of the hiring eligibilities, it is required that you submit the appropriate documentation with your application package.  See list below and if you have submitted the documents relating to the eligibilities you selected, please select the “YES” response. 

·         Current DoDEA Employee: I submitted a copy of my most recent SF-50.

·         Transfer: I submitted a copy of my most recent SF-50 or equivalent personnel action AND an SF-50 that reflects my highest grade held.

·         Reinstatement: I submitted a copy of my most recent competitive career/career conditional separation SF-50 AND a copy of my SF-50 that reflects my highest grade held on a permanent basis.

·         Non-Appropriated Fund (NAF or AAFES):   I submitted a copy of my most recent personnel action form and a prior personnel action form which will reflect at least one year of continuous service as a NAF/AAFES employee.

·         30% Disabled Veteran: I submitted a copy of my DD 214 documenting final military discharge, release or retirement, dates of service, character of discharge, and time lost, if any; an SF-15 Application for 10 Point Veteran Preference; and an official statement from the Department of Veterans Affairs (VA), or from a branch of the Armed Forces, certifying that you have a service-connected disability of 30% or more.

·         Veterans Recruitment Appointment (VRA) or Veterans Employment Opportunity Act (VEOA): I submitted a copy of my DD 214 documenting final military discharge, release or retirement, dates of service, character of discharge, and time lost, if any.

·         Military Spouse Preference for Overseas Employment (MSP): I submitted a copy of PCS Orders listing dependent on the PCS orders.

·         Family Member Preference for Overseas Employment (FMP): I submitted a copy of PCS Orders, or command sponsorship letter and marriage certificate if dependent is not listed on orders

·         Leave Without Pay (LWOP): I submitted a copy of PCS Orders or command sponsorship letter along with my SF-50 indicating my LWOP status.

·         Interagency Career Transition Assistance Plan (ICTAP): I submitted copies of the appropriate documentation, such as a reduction in force (RIF) separation notice, SF-50 reflecting RIF separation, or a notice of proposed removal for declining a directed reassignment or transfer of function to another commuting area. I have also submitted documentation to reflect my current (or last) performance rating of record.

·         People With Disabilities: I submitted copies of documentation showing Schedule A eligibility.  

A. Yes, I have submitted documents verify the hiring eligibilities I selected in Section 1 of the Second Assessment Questionnaire section.
B. No, I have NOT submitted all required documents to verify eligibilities.

1. From the descriptions below, please select the one response that best describes the experience and/or education that you possess which allows you to meet the Office Automation Clerk, GS-0326-04 qualification requirements. Your resume must support the response that you select.

A. I have at least one year of general experience that has equipped me with the knowledge, skills and abilities to successfully perform the duties of the position. General Experience is defined as progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. My general experience may include work in the following fields: child care, office, customer service, volunteer organizations, restaurants, retail, and other like businesses.
B. I have completed two full years of education above the high school level (60 semester hours). Post-high school level education must have been obtained in a business, secretarial or technical school, junior college, college or university that has been accredited by an accrediting institution recognized by the U.S. Department of Education. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
C. I have a combination of post-high school education and general experience that meets 100% of the qualification requirements for this position.
D. I do not have the experience and or education listed above and do not qualify for this position.

2. From the descriptions below, please select the one response that best describes the experience and/or education that you possess which allows you to meet the Office Automation Clerk, GS-0326-05 qualification requirements. Your resume must support the response that you select.

A. I have at least one year of specialized experience, equivalent to the GS-04 level, that has equipped me with the knowledge, skills and abilities to successfully perform the duties of the position. Example of specialized experience is using a personal computer and multiple functions of a variety of software types (e.g., word processing, spreadsheets, databases, graphics) to prepare a variety of letters, messages, memoranda, reports, statistical material, graphics, school bulletins, parent newsletters, faculty and parent handbooks, and other documents from oral instructions, hand-written rough drafts, or voice recordings; assisting in registration of incoming students; establishing and managing all files; and orders and maintains supplies and materials.
B. I have completed four full years of education above the high school level (120 semester hours). Post-high school level education must have been obtained in a business, secretarial or technical school, junior college, college or university that has been accredited by an accrediting institution recognized by the U.S. Department of Education. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
C. I have a combination of post-high school education and general experience that meets 100% of the qualification requirements for this position.
D. I do not have the experience and or education listed above and do not qualify for this position.

3. From the descriptions below, please select the letter that best describes your typing ability. (Note: Failure to successfully perform the typing proficiency you claim below may be considered deliberate misrepresentation of information on the application, and may be grounds for removal from the position.)

A. I can type a minimum of 40 words per minute.
B. I cannot type a minimum of 40 words per minute.

For each task in the following group, choose the statement from the list below that best describes your experience and/or training. Please select only one letter for each item.

A- I have not had education, training or experience in performing this task.
B- I have had education or training in performing this task, but have not yet performed it on the job.
C- I have performed this task on the job. My work on this task was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.
D- I have performed this task as a regular part of a job. I have performed it independently and normally without review by a supervisor or senior employee.
E- I am considered an expert in performing this task. I have supervised performance of this task or am normally the person who is consulted by other workers to assist them in doing this task because of my expertise.

4. Prepare transmittals and requests for supplies.

5. Maintain faculty and staff personnel folders.

6. Ensure proper documentation is filed and maintained in personnel folders (i.e., certification/recertification requests, official transcripts, and teaching certificates).

7. Establishes and manages all files and records related to school correspondence/mail distribution, and Freedom of Information Act data.

8. Answer phone calls and direct inquiries to the appropriate staff member.

9. Maintain electronic records such as directories and registration databases, and produces various reports and publications.

10. Operate a personal/business computer.

11. Operate a photocopy machine to prepare documents, reports, and correspondence.

12. Operate a fax machine in the transmission of data.

13. Operate a scanner to prepare documents, reports, and correspondence, and to store, retrieve, and transmit data.

14. Operate a printer to prepare documents, reports, and correspondence.

15. Utilize word processing computer program (i.e., Microsoft Word) to create documents.

16. Utilize data processing computer program (i.e., Microsoft Excel) to enter and manage data.

17. Maintain a key control register and issue office and/or school keys.

18. Conduct semi-annual inventories of keys.

19. Prepare all requests for keys and locks.

20. Request clarifying information from callers.

21. Provide information and assistance to student /parent population, visitors, or customers.

22. Provide oral responses to inquiries or requests for information.

23. Edit and/or proofread correspondence or other documents for spelling, typographical, or grammatical errors.

24. Compose routine correspondence.

25. Prepare and type parent and teacher bulletins and monthly newsletters.

26. I certify that, to the best of my knowledge and belief, all of the information included in this questionnaire is true, correct, and provided in good faith. I understand that if I make an intentional false statement, or commit deception or fraud in this application and its supporting materials, or in any document or interview associated with the examination process, I may be fined or imprisoned (18 U.S.C. 1001); my eligibilities may be cancelled, I may be denied an appointment, or I may be removed and debarred from Federal service (5 C.F.R. part 731). I understand that any information I give may be investigated. I understand that responding "No" to this item will result in my not being considered for this position.

A. Yes, I certify that the information provided in this questionnaire is true, correct and provided in good faith, and I understand the information provided above.
B. No, I do not certify/understand the information provided above.